Career Opportunities
We’re looking for quality candidates. See below for our current career opportunities.
Administrative Assistant – Operations & Finance
- Part-time to Full-time (flexible)
- 20–30 hours/week (details below)
- $23–$28/hr
About the Role
As our Administrative Assistant, you’ll be the linchpin between operations, finance, and client experience. From managing accounts receivable/payable and cash flow to supporting Intrepid Glass with quotes, invoicing, and glass-commission calculations, you’ll help ensure our projects and client relationships run seamlessly.
Key Responsibilities
- Manage Accounts Receivable & Accounts Payable
- Generate invoices, change orders, and job costing reports
- Track cash flow and support financial planning
- Assist with lead intake, project setup, and maintenance of client files
- Liaise between subtrades and project managers to ensure accurate billing
- Produce Intrepid Glass quotes & invoices
- Calculate glass installer commissions weekly
- Conduct client progress check-ins; curate Project Completion Binders
- Support SOP development and compliance
- Handle internal documentation and organization of files
Ideal Candidate
- 2+ years in bookkeeping/office admin (preferably within design, construction, or trades)
- Proficiency in QuickBooks and CRM/project software (e.g. Buildertrend, JobTread)
- Strong attention to detail and organization
- Excellent written and verbal communication
- Client-forward mindset and collaborative spirit
Hours and Compensation
Hours: 20–30 per week
This role can be effectively managed within 20 hours/week for a streamlined version, or expanded to up to 30 hours/week if supporting projects is heavier or client volume increases.
Pay Rate: $23–$28/hour
Starting at $23/hour, with opportunities for performance-based bonuses and raises as the role evolves.
Application Procedure
Please send your resume and a brief cover letter highlighting relevant experience in project-based bookkeeping, invoicing, or client coordination to info@juxtadesignandbuild.ca
Applications will be reviewed on a rolling basis.
Why This Role is a Great Fit
- Join a design-focused team where your attention to detail powers client satisfaction and business growth.
- Hybrid flexibility: option to start part-time and build into full-time as needed.
- Competitive compensation reflective of the value you bring in accuracy and efficiency.
Contact Us Today!
Kelowna based, serving the Okanagan Valley. Working virtually with clients worldwide.